At Breef Docs, we believe in the fundamental right to privacy for everyone, no matter where you live. We treat any data that relates to an identified or identifiable individual, or that can be linked to them, as “personal data,” regardless of your location. This means that data that directly identifies you — like your name — and data that does not directly identify you but can be reasonably used to identify you — such as a device serial number — is considered personal data. Aggregated data, on the other hand, is considered non-personal data under this Privacy Policy.

This Privacy Policy explains how Breef Docs and its affiliates handle your personal data when you interact with us through our app, on our website, or in person. Please note that Breef Docs’ Privacy Policy does not cover how these third parties define or use your personal data. We encourage you to read their privacy policies and understand your privacy rights before engaging with them.

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for You to access our Service or parts of our Service.

Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

Application refers to Breef Docs, the software program provided by the Company.

Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Intellectual Apps UK Ltd, The Old Bakery, 90 Camden Road, Tunbridge Wells, Kent, TN1 2QP.

Country refers to: United Kingdom

Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

Personal Data is any information that relates to an identified or identifiable individual.

Service refers to the Application.

Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analysing how the Service is used.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

At Breef Docs, we believe you should have full control over your personal data. We empower you to know, access, correct, transfer, restrict, and delete your data whenever you want. We extend these rights to all our users worldwide. Exercising your privacy rights will never result in discrimination or a reduction in the quality of our service.

When you consent to the processing of your personal data, you can withdraw that consent at any time.

To exercise your privacy rights, you can request it by contacting us directly.

There are some instances where we might not be able to fulfill your request. For example, if you’re asking to delete transaction data that we’re legally required to keep, or if fulfilling your request would interfere with our anti-fraud and security efforts. We might also deny requests that jeopardise others’ privacy, are unreasonable, or are made with malicious intent.

Your privacy matters to us, and we’re committed to respecting and protecting your data. If you have any questions, feel free to reach out at office@breefdocs.com.

At Breef Docs, we believe you can have an awesome app experience and maintain great privacy. We aim to collect only the personal data we truly need. The data we collect depends on how you interact with Breef Docs.

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

You’re never required to provide the personal data we request. However, if you choose not to, there may be times when we can’t provide you with certain features, services, or responses to your requests.

Breef Docs may receive personal data about you from various sources, including individuals, businesses, third parties acting at your direction, our partners who assist in providing our services, and other lawful sources.

Individuals. We may collect data about you from other individuals. For example, if someone has sent you a document through Breef Docs, invited you to collaborate, or shared content with you, we might collect certain information to facilitate these interactions.

At Your Direction. You can direct other individuals or third parties to share data with Breef Docs. For example, you might ask your employer to share contact information with us to set up a business account, or direct a loyalty program to share your participation information to earn rewards with Breef Docs.

Breef Docs Partners. We may also validate the information you provide with third parties for security and fraud-prevention purposes. For instance, when creating an account, we might verify your information to ensure its accuracy and protect against fraudulent activity.

For analytical purposes, we may use datasets that contain information such as images, voices, or other data that could be associated with an identifiable person. When acquiring such datasets, we comply with all applicable laws, including those in the jurisdiction where the data is hosted. When using these datasets, we do not attempt to reidentify individuals.

At Breef Docs, your privacy is paramount, and we handle your data with the utmost care and responsibility.

At Breef Docs, we use your personal data to power our services, process transactions, communicate with you, ensure security and fraud prevention, and comply with legal requirements. We may also use your data for other purposes with your consent.

We only use your personal data when we have a valid legal basis. Depending on the situation, this could be based on your consent, the necessity to fulfil a contract, the protection of vital interests, compliance with the law, or our legitimate interests. We always consider your interests, rights, and expectations. For more details, check the product-specific information within our app or reach out to us directly.

Power Our Services

We collect personal data to enhance and deliver our services, which includes improving our offerings, internal auditing, data analysis, and troubleshooting. For example, if you access a document through Breef Docs, we collect data on your usage to provide the requested content and improve our services.

Process Your Transactions

To handle transactions, we need to collect data such as your name, purchase details, and payment information.

Communicate with You

We use your data to respond to your communications, inform you about transactions or account updates, market our products and services, provide relevant information, or request feedback. Occasionally, we may send important notices, such as updates about purchases and changes to our terms, conditions, and policies. These notices are essential for your interaction with Breef Docs, so you cannot opt-out of receiving them.

Security and Fraud Prevention

To protect our users, employees, and Breef Docs, we use personal data for security and fraud prevention. This includes loss prevention and prescreening or scanning uploaded content for potentially illegal material.

Personal Data Used for Personalisation

We use your information to offer tailored services and experiences.

Comply with Law

We use personal data to comply with applicable laws, such as meeting tax or reporting obligations, or responding to lawful governmental requests.

We do not use algorithms or profiling to make decisions that would significantly affect you without human review.

For Other Purposes
We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

Data Retention

We retain personal data only as long as necessary to fulfil the purposes for which it was collected, or as required by law. We carefully assess retention periods to keep your data for the shortest time possible.

For any questions about our data practices or the legal basis for processing your personal data, please contact us at office@breefdocs.com.

We may share Your personal information in the following situations:

With Service Providers. We may share Your personal information with Service Providers to monitor and analyse the use of our Service, to contact You.

For business transfers. We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.

With Affiliates. We may share Your information with Our affiliates, in which case we will require those affiliates to honour this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.

With business partners. We may share Your information with Our business partners to offer You certain products, services or promotions.

With Your consent. We may disclose Your personal information for any other purpose with Your consent.

Other legal requirements. The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

At Breef Docs, we believe that great privacy rests on great security. We use a combination of administrative, technical, and physical safeguards to protect your personal data, considering the nature of the data, the processing involved, and the potential threats. We’re always working to enhance these safeguards to keep your personal data secure.

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of Your data and other personal information.

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

If you have any questions about this Privacy Policy, You can contact us by email: office@breefdocs.com